It doesn’t take long for your Google Drive to turn into one big unmanageable mess, if you aren’t organizing or naming things properly. But there is a better way! It starts with a proper naming convention. When naming folders in your Google Drive, it is best to go from large to small. What do I mean? Say you’re teaching an English class to several grade levels and sections, but want one folder for each of these. Each folder could be named as follows:
2016/17 – ENG101 – A
You start with the school year, then the course name, and finally the section. When these folders are then sorted by name, it is easy to narrow down by year, course, and then section.
Color coding can also be a great help, for those of us who are visual. If you teach classes to different grade levels, or in different subject areas, having a color for each level or subject can easily cue you in so your mind doesn’t have to work so hard as you search for the file in question.
I love, love, love using Google Drive in my day-to-day, and with students. Interested in learning more about these great tools? I’m now offering this mini-course on G Suite. Check it out!